Area 78

Alberta / Northwest Territories

Click here to downloadd the notice of motion for these guidelines.

GSO provides some general website guidelines for creating and running a website. The entire contents can be viewed by clicking on this link. The policies and procedures involved in setting up and maintaining our Area 78 web site are derived from these guidelines where applicable.

The website shall operate under the auspices of the Area 78 E-Services Committee. This committee is responsible for determining the site’s content and appointing trusted servants to manage its administration.

  1. A webmaster may be appointed (or hired) as needed to manage the most technical aspects of the web site and to provide consultation expertise. The Webmaster would report to the E-Services chair.
  2. Two volunteer web content administrators (known as web administrators) will be appointed to manage the day-to-day maintenance of the Web site content. Experience indicates that managing the site content, keeping local meeting information and other postings current can be time-consuming if only one person is responsible for doing so. This also provides some built-in redundancy in that one web admin can back up the other when he/she is unavailable to perform necessary website updates.
  3. A volunteer Email Administrator (sometimes also known as a postmaster) will be appointed to manage the day-to-day maintenance of the Area 78 email system and to handle troubleshooting of relate issues.
  4. Keeping in mind that adherence to our Traditions and Concepts overrides the need to have technical expertise; an effort will be made to sponsor volunteers into the positions of web and email administrator.
  5. The web and email administrators must have access to a personal computer and the internet. It is suggested that they have at least one year of sobriety.
  6. The web and email administrators serve for a term of two years but may be reappointed for one additional, consecutive term of two years.
  7. The E-Services chair (or proxy) and the web admins are authorized to make changes to the website as deemed necessary within the limitations of these guidelines.
  8. The E-Services chair (or proxy) and the email administrator are authorized to make changes to the Area 78 email system as deemed necessary within the limitations of these guidelines.
  9. The E-Services Committee shall regularly canvass the membership of the Area 78 Assembly to ascertain whether the website is fulfilling its purpose.
  10. These guidelines may be revised upon approval of the voting membership of the Area 78 Assembly at the semi-annual scheduled business meetings.
  11. The E-Services Committee will employ a web hosting company to host the website and provide email services. The chair of this committee will act as the primary contact and liaison to the hosting company. The E-Service chair must provide the necessary credit card information to be kept on file with the web host company for the period of their rotation.
  12. The E-Services Committee will employ a web domain registration company to manage the domain registration for area78.org. The chair of this committee will act as a contact to the domain registration company. The E-Service chair must provide the necessary credit card information to be kept on file with the domain registration company for the period of their rotation.
  13. At the end of their term, the outgoing E-Services Chair shall provide the incoming Chair with a document containing valid server and website maintenance information. This shall include (but not be limited to) URLs, passwords, and security information items.
  14. At or after the Transition meeting and prior to the beginning of the next rotation, the outgoing Chair shall facilitate any necessary change with the web hosting provider and the domain registration companies in regards to billing/contact information for the Area 78 website and domain name.
  15. The Website shall be registered with Area 78 in the domain name.
  16. The domain organization will be "Area 78 Assembly" and all domain contact information will be kept private. Email sent to the privacy proxy will be forwarded to the E-Services Chair email address.
  17. The billing contact will be the E-Services Committee Chair, who is responsible for renewal of the domain name and hosting services.
  18. The technical contact for the website's Internet Service Provider is either the E-Services chair or an appointed proxy.
  19. Technical access to the website will be limited to the following: the E-Services chair (or appointed proxy), the web master, and the web administrators.