GSO provides some general website guidelines for creating and running a website. The entire contents can be viewed by clicking on this link. The policies and procedures involved in setting up and maintaining our Area 78 web site are derived from these guidelines where applicable.
The website shall operate under the auspices of the Area 78 E-Services Committee. This committee is responsible for determining the site’s content and appointing trusted servants to manage its administration.
- A webmaster may be appointed (or hired as needed) to manage the most technical aspects of the web site and to provide consultation expertise as needed. The Webmaster is responsible to the E-Services committee.
- Two volunteer web content administrators (known as web administrators or just web admins) will be appointed to manage the day-to-day maintenance of the Web site content. Experience indicates that managing the site content, keeping local meeting information and other postings current can be time-consuming if only one person is responsible for doing so. This also provides some built-in redundancy in that one web admin can back up the other when he/she is unavailable to perform necessary website updates.
- Keeping in mind that adherence to our Traditions and Concepts overrides the need to have technical expertise; an effort will be made to sponsor volunteers into the position of web administrator. We need trusted servants who know how we must work together in order to make a website an effective communication tool.
- The web administrators must have access to a personal computer and the internet. It is suggested that they have at least one year of sobriety.
- The web admins serve for a term of two years but may be reappointed for one additional, consecutive term of two years.
- The E-Services chair (or proxy) and web admins are authorized to make changes to the Website as deemed necessary within the limitations of these guidelines.
- The E-Services Committee shall regularly canvass the membership of the Area 78 Assembly to ascertain whether the website is fulfilling its purpose.
- These guidelines may be revised upon approval of the voting membership of the Area 78 Assembly at the semi-annual scheduled business meetings.
- The E-Services Committee will employ a web hosting company to host the website and provide email services. The chair of this committee will act as the primary contact and liaison to the hosting company. The E-Service chair must provide the necessary credit card information to be kept on file with the web host company for the period of their rotation.
- The E-Services Committee will employ a web domain registration company to manage the domain registration for area78.org. The chair of this committee will act as a contact to the domain registration company. The E-Service chair must provide the necessary credit card information to be kept on file with the domain registration company for the period of their rotation.
- At the end of their term, the outgoing E-Services Chair shall provide the incoming Chair with a document containing valid server and website maintenance information. This shall include, but not be limited to, URLs, passwords, and security information items.
The outgoing Chair shall also facilitate any necessary change with the hosting provider and domain registration company to change billing information, and/or introduce the new Chair as a contact and liaison for the Area 78 website and domain, at or shortly after the transition meeting.
- The Website shall be registered with Area 78 in the domain name (i.e...area78.org).
- The domain organization will be "Area 78 Assembly" and all domain contact information will be kept private. Email sent to the privacy proxy will be forwarded to email@example.com.
- The technical contact for the Website's Internet Service Provider is either the E-Services chair or an appointed proxy.
- Technical access to the website will be limited to the following: the E-Services chair (or appointed proxy), the web master, and the web administrators.
A website is a way of communicating to the world who we are and what we do. We must be all-inclusive, technically user friendly, and ensure confidentiality and member anonymity.
The web site shall serve as a communication tool for the Area 78 General Service Assembly by providing approved, publicly available information about Alcoholics Anonymous to:
- • the public (including those who need AA and are searching for help)
- • the media
- • the AA fellowship
The Website shall present information to enable the still-suffering alcoholic to make direct, face-to-face contact with Alcoholics Anonymous, and to provide information regarding the service structure in Area 78.
The website shall be operated by the E-Services Website Committee of the Area 78 Assembly and shall present only approved, publicly available information about AA. The approval required for any information is commensurate with the delegated responsibility for the information (Concept X).